TERMS AND CONDITIONS

DISCLAIMER

The weather in Northern Norway is extremely varied, unpredictable and fascinating. We have no control over it and cannot foresee how it will develop. The workshops are prepared in such a way that we have alternatives to the main programme. In the event of us having to make changes to the programme as a result of causes beyond our control, these alternatives are intended to be equally as good as the original. Arctic Image AS may decide to make small modifications of the content of the program. We will try our very best to follow our original programs, but from time to time it may be necessary to make changes.

 

SAFETY

Everyone taking part in a workshop is responsible for their own safety. This means that participants must assess what is safe for themselves and what physical limitations they might have. The course management c/o Trym Ivar Bergsmo/Arctic Image AS can in no way be held responsible or liable for any physical or material damage which may occur on the way, during, or on the way home from any workshop/photo tour. 

You must be in good physical and mental health. Any physical condition, diet, or treatment requiring special attention must be reported in writing when the reservation is made.
You must advise us in writing, at or prior to booking, of any physical, emotional or mental condition that may require professional attention during the trip or may require the use of special equipment. Please note our tours are not wheelchair friendly and sadly we cannot accept participants with such disabilities.

Arctic Image AS reserves the right to decline any trip participant whose condition, in our opinion, may affect the health, safety or enjoyment of themselves or other participants. Additionally, should a tour participant require or request medical attention during the trip, such attention will be provided by locally available health care officials and at locally available facilities. In such events, we will not be responsible for health service costs incurred nor in the quality of medical care or medical services rendered.

 

CONDITIONS OF PAYMENT

The prices listed are fixed. But if there is a unforeseen price increase on accommodation, rental cars, etc, we reserve the right to adjust the price if needed. You will be notified on e-mail about this

 

PAYMENTS

You will be charged a deposit of 15 % of the total cost approximately 14 days after registration. You will receive an invoice by mail. Once payment is received, you space in the tour/workshop is secured. With this you also accept the terms and conditions of the tour/workshop.

The final payment is due 3 months prior to departure. An invoice will be sent by mail.

 

CANCELATION

On registration you accept the following conditions:

Any cancelation 3 months prior to the workshop start, will be refunded 100% minus and administration fee of Nok 1500.

Any cancellations you may make later than 3 months prior to the (workshop’s) starting date, will result in you being charged the following

60-90 days                           75% of the total fee of workshop/tour will be charged

30-60 days                           75% of the total fee of workshop/tour will be charged

0-30 days                             100% of the total fee of workshop/tour will be charged

 

We reserve the right to cancel a workshop if the number of bookings are too low. Participants will be notified by mail.

In the event of us canceling a workshop, your entire deposit and final payment will be refunded. 

We strongly recommend the participants to purchase of independent trip cancellation insurance.

Arctic Image AS will not be responsible for any expenses incurred by participants in preparing for the trip including Visa and Passport applications, non-refundable airline tickets, New purchased clothing and other related expenses.

 

NO SHOW OR DELAYS

In case of no show your total fee will be charged.

Since many of the workshops/tours are organised in the arctic, we are familiar with rapid changes in weather conditions, closed roads and airports etc. This happens from time to time. In these situations you might have to organise and pay for your own transportation to catch up with the workshop/tour, if it is possible or we are not able to pick you up.  

 

OTHER RESTRICTIONS

Minimum age for a participant is 18 years.

Participants are not allowed to organise, host, promote or sell workshops or photo-tours to locations they have visited with Arctic Image AS within 3 years of joining a trip. In case of violation a penalty of Nok 50.000 is applicable.

You are allowed to bring one suitcase and one photo-bag. This is to secure that we can bring everyones luggage while traveling around in remote areas with smaller vehicles.

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